As the name suggests, a Content Management System, also known as CMS, is an application that was designed to create, store and manage content.

Content here is meant by any kind of digital information e.g. text, documents, graphics, videos and sounds. Content management system therefore is the system that creates, edits, publishes and manages such information.

An example of a Content Management System would be a news website, e.g. New York Times. nytimes.com

Why do you need a CMS?

Deciding if you need a content management system has to do with the type of your business, size of your website, the amount of visitors you receive, the number of users of your website that will be adding content, and a few more things. Following points might help you decide,

1. The information on your website needs to be updated frequently.
2. You have employed an army of web publishers to manage the content and it still takes forever to update.
3. You worry about managing the content as the website keeps growing.
4. You need to cut cost and time spent on content management.
5. You have thousands of members and you cannot treat them in a personalized manner because of no centralization of information.
6. You have several users that add content to your website.

Types of CMS:

There are hosted, commercial and open-source CMS solutions available for all of the following types of content management systems.

1. Web Content Management Systems:

This kind of CMS gives emphasis to managing Web content only.

2. Enterprise Content Management Systems

This system is used to manage all information of an organization’s processes including Web, print, and any other format.

3. Document Management Systems:

This type of CMS focuses on documents like Microsoft Word or pdf and is more for internal use than for public.

4. Digital Rights Management Systems:

This type of CMS only manages intellectual property rights information for all types of content.

5. Digital Asset Management Systems:

This type of CMS is particularly for digital photos, music, animations and videos.

They offer a broad spectrum of functionality and range.

Advantages of having CMS:

1. Adding, updating and storing information to your website can be done with a lot of ease.

2. Reduced maintenance costs.

3. The process is user-friendly and does not demand technical know-how.

4. You will not be dependant on your web designer to make changes for you and the changes can be made round the clock, day or night.

5. You can specify date and time for the content to go live, that way your website would still be updated while you are away for your holidays.

6. You may have teams in different countries working on the same project; your CMS will automatically email, fax or send a text message updating them about it.

7. Enforcing standards is easier.

8. Pulling content from and posting content to other websites becomes automated.

9. You can check all content prior to being seen by the permissions you give your users. This way you will still be the one in charge of all the content that is displayed on your website and whether you wish it to be published or not.

If you are still not sure what kind of a Content Management System will work for you, contact a professional to identify your needs.

Design Box is known for its revolutionary website designs and the utilization of applications to increase the overall experience of users and visitors while branding your website with its own professional look and feel.

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